Privacy Policy

This Privacy Policy explains how The Sentencing Project (“we,” “us,” or “our”) collects, uses, and discloses your information. This Privacy Policy applies to personal data collected on our website (https://www.sentencingproject.org/) and personal information you provide to us through our website.

Where applicable, you consent to the use of your information as described in this Privacy Policy each time you visit our website.

Collection of Personal Information

Personal information is information that can be used to directly or indirectly identify you. Personal information does not include information that has been anonymized or aggregated so that it can no longer enable us, whether in combination with other information or otherwise, to identify you.

We may collect different kinds of personal information from or about you:

• Information you provide: We may collect the personal information you provide—such as your name, address, and email address—when you use our website, Contact Us, register for our events, subscribe to our emails online, apply for employment, or otherwise interact with us through our website.
• Donations: If you make a donation, we collect personal information in connection with the donation. This information includes payment information, such as your credit or debit card number and other card information, and billing and contact details, required to process your donation with our payment processor(s).
• Information about use of our website: When you visit our website we may collect information about your use of our website, which may include information about your device’s unique identifier, the IP address of your device, usage information, diagnostic information, location information, or browsing information, from or about the computers, phones, or other devices on which you access our resources. We may gather some of this information automatically.
• Information from third parties: We use third parties, including analytics providers, hosting providers and search information providers from whom we may also receive information as described below.

Use of Personal Information

Generally speaking, we use the information we collect through our website to provide, improve, and develop our website, programs, and services, to communicate with you, and to protect us and our website visitors. We collect, process, and determine how to process your information for the following purposes:

• Communicating with you: We use your information to process and respond to your requests when you contact us; to communicate with you about donations, subscriptions, events and issues, or employment applications; and to inform you about our policies and terms. If you wish to unsubscribe, you can do so at any time by following the “unsubscribe” link included in each such communication. We may use your information to process and respond to your requests when you contact us.
• Providing, improving, and developing our website, programs, and services: We use personal information to help us provide, improve, and develop our website, programs, and services.
• Promoting safety and security: We may use personal information to help verify payment transactions, as well as to promote safety and security, such as by monitoring fraud and investigating suspicious or potentially illegal activity or violations of our terms or policies.

Cookies and Similar Technologies

We use cookies, pixels, and other tracking mechanisms to provide, protect, and improve our website and services, such as by understanding user behavior, and providing a safer experience.

You can remove or reject cookies using your browser or device settings, but in some cases doing so may affect your ability to use our website.

Disclosure of Personal Information

We may share certain personal information with trusted partners, including those that share in our sentencing reform mission, as well as those working on behalf of The Sentencing Project to help communicate with you about The Sentencing Project’s work, upcoming events, and collaborations between The Sentencing Project and other organizations. We also may share personal information with our partners to enhance our services and programs, support our initiatives, and further our marketing efforts. We may also share personal information for purposes of legal compliance and security.

Service Providers

We will disclose personal information with companies that provide services on our behalf, such as website hosting; email services; donation management; payment processing; data analytics; and other services that assist in providing our programs and services. These companies are obligated to protect your information.

Legal Compliance and Security

We may disclose personal information, as necessary by law, or as a result of legal process, litigation, or requests from public or governmental authorities within or outside your country of residence. We may also disclose personal information if we determine that for purposes of national security, law enforcement or other issues of public importance, disclosure is necessary or appropriate. We may also disclose personal information if we determine in good faith that disclosure is reasonably necessary to protect our rights and pursue available remedies, enforce our terms and conditions, or protect our operations.

Your Access and Control Over Information

Depending on where you live, you may have the rights described below. You may have the right to access, correct, or delete the personal information that we collect, except information that is required or permitted to be kept in compliance with applicable law and obligations. You may be entitled to object, at any time, to the further processing of your personal information. You may have the right to receive your personal information in a structured and standard format. You may lodge a complaint with the competent data protection authority regarding the processing of your personal information. You may choose to not have your information disclosed to third parties for marketing purposes.

To protect the privacy and the security of your personal information, we may request information from you to enable us to confirm your identity and right to access such information, as well as to search for and provide you with the personal information we maintain. There are instances where applicable laws or regulatory requirements allow or require us to refuse to provide or delete some or all of the personal information that we maintain.

You may Contact Us to exercise your rights. We will respond to your request in a reasonable timeframe, and in any event in less than 30 days.

Third-Party Websites and Services

Our websites and services may contain links to or the ability for you to access third-party websites, products, and services. We are not responsible for the privacy practices employed by those third parties, nor are we responsible for the information or content their products and services contain. This Privacy Policy applies solely to information collected by us through our website and services.

Information Security, Integrity, and Retention

We take reasonable technical, administrative, and physical security precautions to protect against unauthorized access to your information.

It is important that you take precautions to protect against unauthorized access to your information and computers or other devices. If you feel that the security of your personal information has been compromised in connection with our website, please immediately Contact Us. Please be aware that, despite our efforts, no security system is impenetrable. In the event of a security breach, we will notify you and the proper authorities if required by law.

We will retain your personal information for as long as it is necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Children

We do not knowingly collect, use, or disclose information from children under 13. If we learn that we have collected the personal information of a child under 13, we will take steps to delete the information as soon as possible. Please immediately Contact Us if you become aware that a child under 13 has provided us with personal information.

U.S. Website; Consent to Transfer

This website is operated in and targeted to individuals in the United States. If you are outside of the United States, any information you provide will be transferred to the United States, and by using this website and/or providing us with your information, you consent to this transfer.

Mobile Terms and Conditions

• There is no fee from The Sentencing Project to receive text messages. Message and data rates may apply. This can be checked with your mobile service provider. Charges are billed and payable to your mobile service provider or deducted from your prepaid account. Consent is not a requirement for purchase.
• Data obtained from you in connection with this SMS service may include your mobile phone number, your carrier’s name and the date, time and content of your messages. We may use this information to contact you and provide the services you request from us. Alerts sent via SMS may not be delivered if the mobile phone is not in range of a transmission site, or if sufficient network capacity is not available at a particular time. Even within a coverage area, factors beyond the control of the wireless operator may interfere with message delivery, including the customer’s equipment, terrain, proximity to buildings, foliage, and weather. Wireless operators do not guarantee message delivery and will not be held liable for delayed or undelivered messages.
• We will not be liable for any delays in the receipt of any SMS message as delivery is subject to effective transmission from your network operator.
• By subscribing to The Sentencing Project alerts, the user consents to receive automated text messages from The Sentencing Project. 4 messages/month.
• If you have any questions, text HELP to 47-618 or contact us at staff@sentencingproject.org. To stop receiving text messages, reply STOP to 47-618.

Changes to this Privacy Policy

We may periodically change this Privacy Policy and expect most changes to be minor. Any non-material changes will take effect immediately upon posting of an updated Privacy Policy.

Your continued use of our website after the effective date of this Privacy Policy means that you accept the revised Privacy Policy. If you do not agree to the revised Privacy Policy, please refrain from using our website.

Contact Us

If you have any questions regarding this Privacy Policy, you may contact us at: Tel: 202-628-0871 | Email: staff@sentencingproject.org